The Top 3 Booking apps for Your Coworking Business in 2026

Choosing the right booking software can make or break your coworking space—streamlining desk assignments, room reservations, and memberships while appealing to the Millennials and Gen Z members who demand seamless digital experiences.

One standout approach is building a custom booking app tailored to your coworking space's exact workflow with Adalo—a no-code app builder for database-driven web apps and native iOS and Android apps, one version across all three platforms, published to the Apple App Store and Google Play. This gives you a branded solution with push notifications to keep members engaged and coming back.

Whether you want an off-the-shelf platform or a custom-built app you can launch fast as an MVP and distribute through the app stores to reach the widest possible audience, these top three picks deliver.

Why You Need Booking Software For Your Coworking Space

Assigning desks, offices, and meeting rooms while managing memberships are major tasks you'll need to complete flawlessly. The right booking software handles all of this—and much more—so you can focus on growing your business rather than drowning in administrative work.

Reason #1: Booking Software Does More

Most booking software performs functions well beyond simple scheduling. It can take payments, manage your bookkeeping, produce analytics reports, and automate repetitive tasks. Investing in booking software frees up time so you can focus on getting more customers through the door and keeping them happy.

Reason #2: The Kids Love It

Many people who use coworking spaces are Millennials and Generation Z. This crowd prefers online communication instead of talking on the phone. They'll be more likely to use coworking spaces that leverage booking software. If you don't offer a digital booking experience, you won't appeal to this demographic and potentially miss out on significant revenue.

How We Picked Our Top Three Platforms

A major problem with finding booking software is pinpointing the one that fits your coworking business. A Google search makes this a time-consuming ordeal, as you'll find dozens of coworking space booking software options with different functions.

We kept the following three functions in mind when narrowing down our list:

1. Simple Booking and Scheduling: Good coworking booking software must assign desks, offices, and meeting rooms with unmatched ease. Scheduling and booking are arguably the most important tasks a coworking space must perform. So, we selected booking software options that have top-notch booking and scheduling tools.
2. Payments Processing: Many customers will prefer to pay for a desk or office directly online. We selected booking software that is integrated with popular payment systems like Stripe, Square, and PayPal. Customers will love the convenience of paying on your booking app.
3. Ease of Use: Your booking software must be user-friendly. Complex and frustrating software will slow your operations down and irritate your team. The booking software we chose has a low learning curve, so your team can focus on working with customers instead of trying to figure out the new tech.

Our Top Three Platforms

• Adalo, for custom building your own coworking space's app to your specifications and needs
• Archie, for meeting the challenges of medium to large coworking spaces
• Optix, for a comprehensive all-in-one solution to streamline all operations of a coworking space

#1 Adalo

Adalo is a no-code app builder for database-driven web apps and native iOS and Android apps—one version across all three platforms, published to the Apple App Store and Google Play. With its AI-powered features, Adalo gives you maximum design freedom to create your own booking app. You don't need programming knowledge or technical capabilities—Adalo's visual builder has been described as "easy as PowerPoint."

Featuring an intuitive drag-and-drop interface, Adalo lets you craft your coworking space booking app to your exact needs. Add or remove features and functions as you go. With Adalo, you'll have the power to tailor a booking app for your coworking space that reflects your brand perfectly. Your customers will be impressed with how sleek your app looks.

How Adalo Will Benefit Your Coworking Space

• When you build your booking system with Adalo, you'll get much more than just a booking system. Adalo has over 5,500 integrations. For instance, you can connect your app to your Quickbooks account to simplify your bookkeeping or build out a messaging system to relay important information to your customers with Adalo's Twilio integration. These integrations allow you to add an almost endless number of tools to your booking system.
• Don't worry about getting stuck building out your app. Adalo has a massive community of users who will be more than happy to help you out. Get into contact with seasoned app builders on Adalo's Community Forum. Over three million apps have been created using Adalo. Why not contribute to the massive community of makers?
• After you finish building your app, Adalo lets you publish it in the Apple App Store, Google Play Store, and on your very own website—all from a single build. Such easy access gives you the ability to onboard customers in no time.
• Adalo 3.0's infrastructure overhaul (launched late 2026) made apps 3-4x faster with modular infrastructure that scales to your needs. Paid plans include unlimited database records with no usage-based charges—meaning no bill shock as your coworking space grows.

Pricing

Adalo's pricing starts at $36/month with unlimited usage and app store publishing included.

#2 Archie

If you're a large coworking company with multiple locations, Archie is a solid choice. Archie automates many tasks that consume large organizations, like invoicing, renewal notifications, and other time-consuming jobs.

By executing tasks like this, your team will have more free time to attend to more important matters, like getting to know your customers and creating a warm community.

How Archie Will Benefit Your Coworking Space

• Archie comes with the standout ability to access control systems through its app. When your customers log in, they can unlock doors, immediately connect to wifi, access printers, and much more. This feature simplifies the basic controls found in every coworking space.
• The booking system works like a community-building application. Customers can see who is using certain offices and desks at specific periods of time. This feature helps prevent head-butting over spaces. Archie's booking system also works as a social network, as customers can create profiles that showcase skills, careers, and interests.
• Rest assured about any sensitive information you upload or transmit through Archie. Archie boasts robust security, as it's hosted on the ultra-safe Google Cloud Platform (GCP) and is ISO 27001 certified, the international standard for keeping data safe from theft.

Pricing

Archie's coworking plan starts at $159/month, covering one location and 100 active users. If you have more than one location and over 100 active users, contact Archie for pricing.

#3 Optix

Optix is a comprehensive and streamlined coworking management system. Your staff will love the super user-friendly, low-learning curve interface that comes with it. It also includes several integrations to apps like Kisi and Salto for access control, allowing you to manage your coworking business remotely.

How Optix Will Benefit Your Coworking Space

• Want to know your most popular membership types, the busiest hours of your day, and the most popular meeting rooms? Optix's robust analytics feature will organize, analyze, and interpret your business's operational and financial data. Use the results to make informed decisions about expanding your space or offering discount periods.
• If your coworking space rents out more than rooms and desks, Optix might be a great solution. Lend customers tools like microphones, 3D printers, and projectors using Optix's Assignment feature. Customers will love the convenience that comes with being able to rent that expensive video recorder for one-time use directly from you.
• Optix provides a marketplace platform for selling virtually anything to your customers. Offer them branded merchandise and even food and beverages right from your Optix account. Being able to purchase a cup of coffee straight from your app at a price cheaper than the cafe down the street is a major selling point.

Pricing

If you're a small coworking business with only 50 users, Optix offers an Essentials Plan for $159/month. Coworking businesses with up to 100 users need to fork out $239/month for the Pro Plan. When you get over 100 users, contact Optix directly for pricing.

Quick Comparison

Conclusion

After you pick your booking software, let all your customers know you're using a new system. They'll most likely need to download the app to their phone and get in the habit of using it. This might take a little bit of time, but your customers will appreciate the ease booking software brings to their experience. You'll appreciate the simplicity it brings to managing your coworking space.

When you use booking software, you'll have more time to work on expanding your business or enhancing your coworking space to give it a high-tech edge over the competition. Using a coworking space booking system can change your operations for the better.

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