Track Every Item with Real-Time Inventory & Stock Movement
Adalo is the AI-powered no-code platform for building database-driven web and native iOS and Android apps from a single editor. Turn your inventory spreadsheet into a mobile app where staff can update stock counts, record movements, and flag low-stock items—all synced instantly to Google Sheets. One app, published to the App Store and Google Play—no complex development required.
Build Any Inventory App You Can Imagine
From simple stock counts to multi-location warehouse tracking—if you can organize it in Google Sheets, you can build it
Inventory Management Shouldn't Mean Fighting Spreadsheets
Warehouse staff and managers face constant friction between updating stock counts and keeping everyone on the same page. Manual processes lead to errors, stockouts, and wasted time.
Traditional Challenges
- Staff walking to a desktop to update the spreadsheet
- Stock counts done on paper and entered later in bulk
- No visibility into what moved, when, or by whom
- Low-stock items discovered only when it's too late
- Conflicting edits when multiple people share a sheet
- No audit trail for adjustments and discrepancies
The SheetBridge Solution
- Update stock counts from any mobile device, on the floor
- Record every movement with type, reason, and timestamp
- Instant low-stock alerts based on reorder levels
- Full movement history for audit and reconciliation
- Single source of truth in your existing Google Sheet
- Every change tracked with who did it and when
Everything Your Inventory Team Needs in One App
Built for the unique demands of stock management with features that make tracking inventory simple and accurate.
Inventory List & Search
Browse and search your full inventory by SKU, item name, or location. See quantities at a glance and drill into any item for details.
Stock Movements
Record IN, OUT, and ADJUST movements with quantity, reason, and timestamp—all logged to a dedicated Movements tab for full auditability.
Low-Stock Alerts
Automatically surface items where qty_on_hand falls at or below reorder_level. Never miss a reorder window again.
Bidirectional Sync
Changes made in the app appear instantly in Google Sheets. New items added to the spreadsheet show up immediately in the app.
User Accountability
Every movement records who performed it, creating a clear audit trail. Know exactly who adjusted what and why.
Operations Dashboard
Managers get a live view of stock levels, recent movements, and low-stock items—all powered by the same familiar spreadsheet.
From Spreadsheet to Inventory App in Four Steps
Get your inventory management app up and running quickly without disrupting existing workflows.
Choose Your Sheet Structure
Decide whether a single-tab or two-tab setup best fits your workflow. Both connect seamlessly via SheetBridge.
Option A: Single-Tab Inventory
Simple — great for small teamsOption B: Two Tabs
Recommended — full audit trailConnect Sheet(s) via SheetBridge
In Adalo, add an External Collection for each tab, select SheetBridge, and paste your Google Sheet link. If using two tabs, connect each as a separate External Collection. Confirm fields appear correctly in Adalo.
Build the App Screens
Create the views your warehouse or retail team needs to manage inventory on the go. Each screen serves a specific purpose in the daily workflow.
Enable Stock Updates
Configure how staff record changes. You can either directly edit qty_on_hand from the app for quick adjustments, or create a Movement record and use your own process to reconcile. Choose the approach that fits your team's needs.
How You Know It's Working
Once everything is connected, here's what the experience looks like for your team.
Real-Time Sync
- Inventory changes in the app reflect in Sheets instantly
- New items added in the sheet appear in the app immediately
- Low-stock list updates automatically as quantities change
Full Accountability
- Movement records show who, what, when, and why
- Managers can review adjustment history anytime
- Discrepancies are easy to investigate and resolve
Measurable Benefits for Your Inventory Operations
SheetBridge transforms how teams manage stock and how managers maintain control over inventory.
Faster Stock Updates
Staff update quantities directly from the warehouse floor. No walking to a computer, no paper-to-screen data entry at end of day.
Complete Stock Visibility
Know exactly what's in stock across every location at any moment. No more guessing or waiting for someone to check the spreadsheet.
Fewer Stockouts
Low-stock alerts surface reorder needs before you run out. Reorder levels give your team time to act before customers are affected.
Better Audit Trails
Every movement logged with type, reason, and timestamp. Investigate discrepancies in minutes, not hours of sifting through records.
Team Accountability
Every adjustment tied to a specific person. Staff take ownership of accuracy when their name is on every change they make.
Easy to Maintain
Update your inventory structure by editing the spreadsheet. Add columns, change locations, adjust reorder levels—no developer needed.
Tips for Success
Learn from teams who've successfully deployed SheetBridge for inventory management.
Use the Movements Tab
For auditability, always use the two-tab approach with a dedicated Movements tab. It gives you a complete history of every stock change.
Enforce Numeric Data
Ensure qty_on_hand cells are formatted as numbers in Google Sheets. Text values like "ten" or accidental spaces will break filters and calculations.
Add last_updated_by
If multiple staff manage inventory, add a last_updated_by column so you always know who made the most recent change to each item.
Name Collections Clearly
When using multiple tabs, name your Adalo collections clearly—e.g., "Inventory (SheetBridge)" and "Movements (SheetBridge)"—to avoid confusion.
Movement Types
Standardize movement_type values (IN, OUT, ADJUST) with dropdown menus or consistent terminology to keep your data clean and filterable.
Reorder Workflow
Flag items below reorder level and assign a purchaser to act on them. Add a reorder_status column to track whether a purchase order has been placed.
Common Issues & How to Fix Them
⚠️ Quantity Becomes Text
Ensure all qty_on_hand and quantity cells in Google Sheets are formatted as numbers. Mixed types (e.g., "5" vs 5) cause filtering and sorting issues. Check for hidden spaces or special characters in cells.
⚠️ Multiple Tabs Confusion
Name your External Collections clearly in Adalo—e.g., "Inventory (SheetBridge)" and "Movements (SheetBridge)." Vague names like "Sheet1" and "Sheet2" lead to wiring mistakes in your app screens.
What You Need to Get Started
Adalo Plan
Professional, Team, or Business plan required for SheetBridge access
Google Sheet
A spreadsheet with your inventory items and edit access enabled
Sheet Tabs
Recommended: separate tabs for Inventory and Movements (optional but encouraged)
Mobile Access
Staff need smartphones or tablets to update inventory from the floor
Common Questions About Inventory Apps
Can I build an inventory management app with Adalo?
Yes. Adalo is the AI-powered no-code platform for building database-driven apps that work on web, iOS, and Android from a single editor. Inventory apps are a great fit for Adalo because they require real-time data sync, mobile access for warehouse staff, and the ability to publish to the App Store and Google Play.
Can my inventory app be published to the App Store and Google Play?
Yes. Adalo builds native iOS and Android apps that can be published directly to the App Store and Google Play. This gives your warehouse or retail teams a professional, downloadable app experience rather than just a web link.
Should I use one tab or two tabs for my inventory sheet?
For most teams, the two-tab approach (Inventory + Movements) is recommended. The Inventory tab holds your current stock levels, while the Movements tab logs every IN, OUT, and ADJUST action with timestamps and who performed them. This gives you a complete audit trail. A single tab works for very simple setups where you just need to track current quantities.
How do low-stock alerts work?
You set a reorder_level for each item in your spreadsheet. In the Adalo app, you create a filtered screen that shows only items where qty_on_hand is less than or equal to reorder_level. This list updates in real-time as stock quantities change, giving managers an always-current view of what needs reordering.
Will my team's stock updates sync to Google Sheets in real time?
Yes. Adalo apps sync data in real-time across all platforms. When a warehouse worker adjusts a quantity or logs a stock movement on their phone, the change appears immediately in the Google Sheet. This works whether you're directly editing quantities or creating movement records.
Can I add barcode scanning to my inventory app?
Barcode scanning can be added later if your platform supports it. Start with manual SKU search and entry to get your inventory workflow running, then layer in barcode scanning as an enhancement once the core app is working well for your team.
Learn more about Adalo's no-code app builder, turning Google Sheets into apps, or explore how to publish to the App Store and Google Play.
Take Your Inventory App Further
Reorder Workflow
Flag items below reorder level and assign a purchaser. Add a reorder_status column to track whether a purchase order has been placed, approved, or fulfilled.
Barcode Scanning
Add barcode scanning later if your platform supports it. This speeds up stock counts and receiving workflows significantly for high-volume operations.
Ready to Take Control of Your Inventory?
Join teams who've eliminated manual stock counts, reduced discrepancies, and empowered their staff with real-time mobile inventory tools built on their existing spreadsheets.